Why Is Email Important?

Although many of us enjoyed the interaction between each other in the office, there has never been a better opportunity to utilize technologies like email. Email isn't new by any means, but utilizing it as a primary communication source might be for some people. It's also worth noting that email is the primary official means of communication for Emporia State University. In a world where no physical meetings are taking place, email usage has increased, and rightly so!

There are many benefits to emailing people for communication methods, especially if you're using Outlook for Office 365. Your emails between colleagues are documented and are readily available by a quick search for a word, person, or subject. This potentially eliminates any miscommunication issues that you could be having with colleagues. Because of this feature, it's important to remember to write well thought out emails. Be concise with what you are trying to convey and the digital workforce will be thankful! Another benefit is simply keeping everyone in the loop. Being able to CC your colleagues/boss into your emails gives them a way to keep track of what's going on with certain projects/tasks. One could also argue that email is more secure than the word of mouth communication method. Outlook for Office 365 allows you to 'Encrypt' an email with various options depending on the confidentiality of the email's content. Be sure to learn more about the 'Encrypt' feature by following this link.

Hopefully this blog provides some insight to why email has become so important in our everyday workflows. Although this blog post is generally targeted at faculty and staff, it also applies to students with their student Gmail accounts. Stay on top of your inbox and your colleagues will take notice!

Sam Derksen
Web Developer
Web and Digital Strategies