Microsoft Teams is now being rolled out to students of Emporia State to utilize! Teams is a speedy and productive communication tool for students, faculty, and staff to use! We have been going through all of the options that could be a valuable tool to incorporate within the class and office. We will be going through all of the basics of what you need to know, walkthroughs to follow along with, and screen recordings to make things a little easier.
Downloading and Logging in
The first thing you would need to do is download Teams for your device, whether it be an application on your phone or your personal computer. To download Teams, you would paste “esutechsite.com/teams” in your URL bar at the top of your browser. Click “Get Teams”, you’ll then be taken to a Microsoft page that will detect the appropriate version for your device, then click “Download Now”. Run the installer or follow the prompts for your device.
Now that you have Teams, it’s time to log in. When prompted, enter yourusername@emporia.edu, even if you don’t have an @emporia.edu email account. Yes, use @emporia.edu, even if you don’t have an @emporia.edu email address. In Microsoft Land, it’s just part of your account. And remember you can’t use your @g.emporia.edu address--that's Google services only. And that’s it, you are not all set to begin using Microsoft Teams at ESU.
Creating a Group
Microsoft Teams is a tool for securely chatting, video calling, and collaborating with your group, team, or other students. You can chat with one, two, or as many ESU users as you’d like. But for ESU groups and student organizations, we can set up a special team that has your members preloaded for you.
This is called a SharePoint Group for students. In addition to maintaining a list of group members, your SharePoint Group will also provide online file storage for hosting any files you share within Teams. To request a SharePoint Group, go to esutechsite.com/teams, and select "Teams for Students". Scroll down to Groups. Click “Request a SharePoint Group for Students”. Only advisors or organizational leadership should make requests.
Once your request is approved by the Center for Student Involvement, you’ll be able to access your new Group by clicking the “Teams” Icon from the left-hand menu bar within the Teams application. Once we’ve set up your Group, you can add or remove membership through the web portal or via the IT Help Desk!
Video Calling
You can do a video call with one, two, or as many ESU students as you’d like. Simply click the “New Chat” icon. Enter the name or username of the user or users you’d like to call.
You can video call an individual or add as many users to your group call as you’d like. With one click, you can start a video call with your entire group! And if you or your users don’t have a webcam, they can still join via audio. With Microsoft Teams, you have on click communication with individuals--however, you prefer to collaborate.
Sharing Files
Sharing files is easy within Teams, start a new chat or go to an existing one. Or if you are an ESU group or organization, click "Teams" and then go to your group. Now, click the paper clip icon and select the file you’d like to share. Type a message if you’d like, then click the “send” icon.
That’s it! Now that you have shared the file within anyone in that chat or Group.
To see your previously shared files, click "Files" at the top of the chat window.
Chat + History
You can chat individually, or add as many ESU users to your chat as you’d like. Now that you have added your users, it’s time to talk! Start typing, send them an emoji, send them a file--whatever you’d like.
And the best part, your chat history is retained from day one. You’ll never have to wonder if you shared that file or remembered to share a message--it’s all there to search or scroll through. We like to say it goes back to the beginning of time--at least the time you started using teams!
The Web Version
Teams is available for Windows, Mac, iPhone, iPad, and Android but it’s also available from your web browser, and here’s how you can get to it. Go to esutechsite.com/teams and click "Login". Enter your username in the form of username@emporia.edu.
Yes, use @emporia.edu, even if you don’t have an @emporia.edu email address. In Microsoft Land, it’s just part of your account. And remember you can’t use your @g.emporia.edu address--that Google only. Once you’ve entered your username, enter your ESU password.
And that’s it, the web-based version of Teams will load and you’re all set to begin chatting, calling, and collaborating!
As always if you have any questions regarding anything tech related
